Answered By: Library Client Services Last Updated: Aug 21, 2023 Views: 52
Please note: accepting a screensharing invitation will record your email address in the Library's Microsoft (MS) Teams system. If you do not want your email address to be recorded by the system, open MS Teams on your device, click on your profile image in the top right of the screen and sign out of the app. Once you have done this, you can click on the screensharing link we send you and, because you are now signed out, join as a guest.
Join a screensharing session
1. In your Chat window, look for the invitation to join the screensharing session.
2. Click the Join the screensharing session link.
3. In another browser tab, the Join Conversation page will prompt you to join the MS Teams meeting.
- If you prefer to join the meeting via your browser (no download required): click on Continue on this browser.
- We recommend that you use Google Chrome (or other Chromium-based browsers such as the new Microsoft Edge). Screensharing, meeting audio, or other functionality may not be available in other browsers.
- If you would like to install the MSTeams app: Click on Download the Windows/Mac App button
- If you already have MS Teams installed on your computer: your browser may automatically prompt you to launch the app and join the meeting. If not, click on Open your Teams app.
4. Once Microsoft Teams has launched, you will be prompted to configure your camera and microphone settings and join the meeting. Click the Join Now button when you're ready.
- Important: if you are joining via your web browser, be sure to allow MS Teams to access your camera and microphone. You should be prompted to do this automatically if this is your first time using MS Teams in your browser.
5. You may initially be placed in the meeting's waiting room. Please wait and your librarian will let you into the meeting.
Meeting controls
Although the meeting controls may look slightly different depending upon a user's operating system, the basics should generally look as described below.
- Turn your camera on/off: click on the camera button to enable or disable your device's camera.
- Turn your microphone on/off: click on the microphone button to enable or disable your device's microphone. When disabled, your librarian will not be able to hear you talk, but you will still be able to hear them.
- Share your screen: click on the share button to share your screen with your librarian. When enabled, you will be prompted to select your desktop or an individual app window to share.
Screensharing controls
When sharing has started, hover your cursor at the top of the screen to display the presentation controls.
- Use the Give control option to hand mouse control of your screen to your librarian.
- Click on the Include System Audio button if you would like to share on-screen audio (i.e. system sounds, video audio, etc.).
- Click on the Pin Toolbar button if you'd like to keep the presentation controls on-screen (i.e. disable auto-hide).
- To stop sharing your screen (but not end the meeting), click the Stop Presenting button in the presentation controls (top of the screen).
- Use the meeting controls (bottom of your screen) to turn your personal video or microphone settings on/off.
Leaving the Microsoft Teams meeting
To completely end the meeting, click on the red Hang Up button. Please note that this will only end your screensharing session -- your Chat session will remain active until someone ends the chat.
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